Student Grant Program

Enhance Your Skills,

We'll Pay The Bills


The Student Grant Program provides students with the opportunity for funding towards professional development. Specifically, this program is designed to help students enhance their skill sets to align with their professional aspirations.


Eligibility :

The program is open to all full-time Saitsa fee-paying members, including apprenticeship programs. Required courses for your programs that are mandatory for graduation are not eligible for the program.


Saitsa fee-paying members are eligible for a maximum of $500 per academic year. The reimbursement amount is dependent on the total reflected in submitted receipts and cannot exceed the original amount requested.


Please note that the Student Grant Funding Program is available on a first-come first-serve basis as this program has been known to exceed the maximum number of applications.


View the Grant Program Policies & Procedures here!


View examples of the Grant Program here!

  • How it Works
  • FAQ’s
  • Contact Information
How it Works

1. Please read the Student Grant Program Policies & Procedures as well as the Student Grant Program FAQ before filling out the application form. It is the applicant’s responsibility to ensure they know the criteria and guidelines for the grant before filling out an application form.


2. Once reviewed, complete the Student Grant form (ideally up to a month before the conference/course/event date). All required fields must be properly filled in. Grant applications can only be filled out by an individual applicant. Incomplete applications will be sent back to the applicant to resubmit. Please provide your student e-mail so we can verify your student status.


3. Applications are reviewed by the Board of Directors on a regular basis; however, please allow up to 4 weeks to be notified of the Board of Directors' decision.


4. Grant recipients are required to submit all receipts within 30 days following the event in order to receive reimbursement.


5. Click the Example Budget – Student Grant Program to view an expense detail template.

FAQ's
Who is considered a Saitsa Member? What if I am a returning or graduating student at SAIT?

A Saitsa member refers to any registered SAIT student who pays Saitsa membership fees during the academic year of application submission. This applies to pro-rated apprenticeship programs. If you are still unsure whether this applies to you, please contact the Saitsa Grant Program through saitsa.grantprogram@edu.sait.ca 

Returning or graduating students are eligible to apply up to four (4) months beyond the completion date of their program.

What is considered an acceptable event for the grant? What expenses are eligible for reimbursement?

Events that are acceptable for the grant include, but are not limited to:

  • Conferences and seminars
  • Competitions
  • Guest/ keynote speaking
  • Industry events
  • Certification training (I.e. first-aid, fall prevention, food safety, etc.)

Acceptable items for reimbursement include:

  • Registration fees (conference or competition fee, certification training fee, etc.)
  • Accommodation (hotel, hostel, etc.)
  • Travel/transportation to/from event (air fare, train or bus ticket, taxi, etc.)

To view the full list of acceptable and non-eligible types of events and expenses, please review the Student Grant Program Policies and Procedures here.

What is a grant period? When are the 2022-2023 grant periods?

The grant periods for the 2022-2023 academic year are as follows: 

September – December, January – April, May – August

A grant period refers to a specific time period during the academic year when grant applications are accepted and a certain percentage of funding is allocated. These time periods are subject to change each academic year as determined by the Board of Directors.

What is the maximum amount I can receive from the grant program?

Saitsa members may apply multiple times per academic year, but the total amount received cannot exceed $500 per academic year (i.e. if a recipient receives $250 the first time they apply, they are still eligible for up to $250 the next time they apply during the same academic year).

Full-time students may receive up to 100% of the requested amount of funds per application, up to a maximum of $500. Part-time students may receive up to 50% of the requested amount of funds per application, up to a maximum of $250.

What if my total expected costs for the event exceeds the maximum amount I can apply for?

Saitsa does not expect your event to be under the $500 maximum. If your total expected costs exceeds this, it will be indicated in the budget spreadsheet within your application; however, you can only apply for $500 per academic year. Saitsa sets a maximum in order to help a wide range of students to access personal and professional development opportunities.

If you require more funding beyond this grant, Saitsa can provide you with a list of external resources and opportunities. Please contact the Saitsa Grant Program through saitsa.grantprogram@edu.sait.ca  for more information. 

What if multiple people from my club/group are applying to the same event?

Each individual applicant from a club/group must submit a separate application form. As per the Student Grant Program Policies and Procedures, Saitsa will accept up to five (5) individuals for one single event on the same day(s), on a first-come, first-serve basis. If an entire club wishes to attend an event, Saitsa recommends to seek funding from external providers (i.e. industry) in addition to the grant program.

When should I submit my application?

Applications should ideally be submitted four (4) weeks prior to the event start date. This is to allow the staff ample time to review the application and notify the applicant before they attend their event. When an event start date falls outside of the current grant period, that application will be reviewed in the order it was received once the new grant period commences.

Can I submit an application for an event that has already taken place?

Yes, only if that event took place in the current grant period. Applications submitted after their event has taken place will be considered in the order they were received. Ideally, applications are to be submitted prior to attending the event; however, Saitsa recognizes this may not always be possible.

How long does it take Saitsa staff to review my application?

Saitsa staff reviews applications on a regular basis. Please allow up to four (4) weeks to be notified of the decision. Applicants can also contact the Saitsa Grant Program through saitsa.grantprogram@edu.sait.ca for more information. 

If accepted, what documentation do I need to submit? How long after the event date(s) do I have to submit the required follow-up documents?

A successful applicant must submit all associated receipts 30 days from the event date(s). These documents can be submitted to: saitsa.grantprogram@edu.sait.ca. For more information on this, please refer to the Student Grant Program Policies and Procedures.

If accepted, how and when am I to receive the reimbursement?

Once a successful applicant has submitted their receipts, a Saitsa representative will notify the recipient that their submitted documents have been approved and their EFT payment has been processed (14 days). Students will be notified by email when to expect the funds in their bank account. 

Contact Information

If you have any questions or require more information on the Student Grant Program, please email saitsa.grantprogram@edu.sait.ca 

2022/2023

Student Grant Program Application

Please use your SAIT student e-mail. Using a personal e-mail may result in processing delays as we have to confirm your eligibility.
Options: MacPhail School of Energy, School of Advanced Digital Technology, School of Business, School of Construction, School of Health and Public Safety, School of Hospitality and Tourism, School of Information and Communications Technologies, School of Manufacturing and Automation, School of Transportation, Other
Options: 1, 2, 3, 4
How will this initiative contribute to your professional development goals? Will this initiative improve your networking, presentation, problem solving and leadership skills? Or perhaps it will help you to promote change, manage conflict, or initiate new ideas? Please be as specific as possible. Maximum of 250 words.
Please describe the details of the conference/event (i.e. what is the initiative about, who is the target audience, etc.). Please include website link if applicable. Maximum of 100 words.
Please explain how this event will aid you in supporting Saitsa’s vision towards developing a community where students are inspired to learn, lead and be exceptional within your community.
Please list how much your professional development will cost (event/course costs, transportation, and accommodations).
Drop your file here or click here to upload
Max. file size: 300 MB.
Please state any additional information regarding the conference/event you are applying for.
Options: SAIT staff, Saitsa staff, SAIT student, Saitsa marketing (website, social media, bulletin), BOD member, Other. Check all that apply.
I hereby agree to the terms, policies and procedures associated with the Saitsa Student Grant Application and declare the above information to be true and accurate. I also consent to having my full preferred name published on the Saitsa website should I receive the grant funding. I recognize that Saitsa is not responsible for any incidental fees or liabilities relating to injuries that may occur during the event. I recognize that I am required to submit all receipts associated with the event and a post-event feedback form.