The Student Grant Program provides students with the opportunity for funding towards professional development. Specifically, this program is designed to help students enhance their skill sets to align with their professional aspirations.
The program is open to all full-time Saitsa fee-paying members, including apprenticeship programs. Required courses for your programs that are mandatory for graduation are not eligible for the program.
Saitsa fee-paying members are eligible for a maximum of $500 per academic year. The reimbursement amount is dependent on the total reflected in submitted receipts and cannot exceed the original amount requested.
Please note that the Student Grant Funding Program is available on a first-come first-serve basis as this program has been known to exceed the maximum number of applications.
1. Please read the Student Grant Program Policies & Procedures as well as the Student Grant Program FAQ before filling out the application form. It is the applicant’s responsibility to ensure they know the criteria and guidelines for the grant before filling out an application form.
2. Once reviewed, complete the following form (ideally up to a month before the conference/course/event date). All required fields must be properly filled in. Grant applications can only be filled out by an individual applicant. Incomplete applications will be sent back to the applicant to resubmit.
3. Applications are reviewed by the Executive Council on a regular basis; however, please allow up to 4 weeks to be notified of the Executive Council’s decision.
4. Grant recipients are required to submit all receipts within 30 days following the event in order to receive reimbursement.
5. Click the Example Budget – Student Grant Program to view an expense detail template.
Q: Who is considered a Saitsa Member? What if I am a returning or graduating student at SAIT?
A: A Saitsa member refers to any registered SAIT student who pays Saitsa membership fees during the academic year of application submission. This applies to pro-rated apprenticeship programs. If you are still unsure whether this applies to you, please contact the Saitsa Grant Program through email@example.com
Returning or graduating students are eligible to apply up to four (4) months beyond the completion date of their program.
Q: What is considered an acceptable event for the grant? What expenses are eligible for reimbursement?
A: Events that are acceptable for the grant include, but are not limited to:
Conferences and seminars
Guest/ keynote speaking
Certification training (I.e. first-aid, fall prevention, food safety, etc.)
Acceptable items for reimbursement include:
Registration fees (conference or competition fee, certification training fee, etc.)
Accommodation (hotel, hostel, etc.)
Travel/transportation to/from event (air fare, train or bus ticket, taxi, etc.)To view the full list of acceptable and non-eligible types of events and expenses, please review the Student Grant Program Policies and Procedures here.
Q: What is a grant period? When are the 2020-2021 grant periods?
A: A grant period refers to a specific time period during the academic year when grant applications are accepted and a certain percentage of funding is allocated. These time periods are subject to change each academic year as determined by the Executive Council.
The grant periods for the 2020-2021 academic year are as follows: September – December, January – April, May – August
Q: What is the maximum amount I can receive from the grant program?
A: Saitsa members may apply multiple times per academic year, but the total amount received cannot exceed $500 per academic year (i.e. if a recipient receives $250 the first time they apply, they are still eligible for up to $250 the next time they apply during the same academic year).
Full-time Students: Full-time students may receive up to 100% of the requested amount of funds per application, up to a maximum of $500. Part-time Students: Part-time students may receive up to 50% of the requested amount of funds per application, up to a maximum of $250.
Q: What if my total expected costs for the event exceeds the maximum amount I can apply for?
A: Saitsa does not expect your event to be under the $500 maximum. If your total expected costs exceeds this, it will be indicated in the budget spreadsheet within your application; however, you can only apply for $500 per academic year. Saitsa sets a maximum in order to help a wide range of students to access personal and professional development opportunities.
If you require more funding beyond this grant, Saitsa can provide you with a list of external resources and opportunities. Please contact the Saitsa Grant Program through firstname.lastname@example.org for more information.
Q: What if multiple people from my club/group are applying to the same event?
A: Each individual applicant from a club/group must submit a separate application form. As per the Student Grant Program Policies and Procedures, Saitsa will accept up to five (5) individuals for one single event on the same day(s), on a first-come, first-serve basis. If an entire club wishes to attend an event, Saitsa recommends to seek funding from external providers (i.e. industry) in addition to the grant program.
Q: When should I submit my application?
A: Applications should ideally be submitted four (4) weeks prior to the event start date. This is to allow the Board of Directors ample time to review the application and notify the applicant before they attend their event. When an event start date falls outside of the current grant period, that application will be reviewed in the order it was received once the new grant period commences.
Q: Can I submit an application for an event that has already taken place?
A: Yes, only if that event took place in the current grant period. Applications submitted after their event has taken place will be considered in the order they were received. Ideally, applications are to be submitted prior to attending the event; however, Saitsa recognizes this may not always be possible.
Q: How long does it take the Executive Council to review my application?
A: The Board of Directors reviews applications on a regular basis. Please allow up to four (4) weeks to be notified of the decision from the BOD. Applicants can also contact the Saitsa Grant Program through email@example.com for more information.
Q: If accepted, what documentation do I need to submit? How long after the event date(s) do I have to submit the required follow-up documents?
A: A successful applicant must submit all associated receipts and a post-event feedback form (the link to the form will be send to successful applicants to fill out after the event). A successful applicant has thirty (30) days from the event date(s) to submit these documents to firstname.lastname@example.org. For more information on this, please refer to the Student Grant Program Policies and Procedures.
Q: If accepted, how and when am I to receive the reimbursement?
A: Once a successful applicant has submitted their receipts and post-event feedback form, a Saitsa representative will notify the recipient that their submitted documents have been approved and their EFT payment has been processed (14 days). Students will be notified by email when to expect the funds in their bank account.
If you have any questions or require more information on the Student Grant Program, please email email@example.com.