Media Requests

Saitsa oversees many services, programs and events on SAIT campus. In order to streamline the process and determine your needs, we ask that you please read and complete the details below. Failure to comply with this formal process could affect desired deadlines. All SAIT students, external media representatives, and reporters must submit a media request form if you would like to:


  • Film or Photograph in a Saitsa location (The Gateway, Odyssey Coffeehouse, Resource Centre, Peer Support Centre, Station Market/Express, Benefits Plan Centre)
  • Interview a Board of Directors Member or Staff Member
  • Film or Photograph a Saitsa event or program
  • Interview any talent from a Gateway concert
  • Interview any Saitsa sponsors or external service provider
  • Represent Saitsa in the media in any way (i.e. Calgary Folk Music Festival, GlobalFest, Calgary Pride Parade)

Please complete the steps below:

  1. – Step One: Review the Media Access Policy
  2. – Submit a media request using the forms below.
  3. – Wait for a Saitsa Public Relations representative to contact you with further details.

Questions or Concerns? Email: husson.zaman@edu.sait.ca.

Media Access Policy

For,

  • General Media Inquiries & Off-campus Media, see Appendix A
  • Board of Directors, see Appendix B
  • Events and Operations see Appendix C
  • General Restrictions see Appendix D
  • Interviews see Appendix E
  • Brand, Trademark and Logo usage see Appendix F
  • Enforcement see Appendix G


APPENDIX A – GENERAL MEDIA INQUIRIES

All off-campus media should fill out the Media Request Form – External

On-campus media should fill out the Media Request Form – Students

Please note that you must submit the appropriate media request form a minimum of seven (7) business days in advance for photography access to Gateway concerts or to use a Saitsa venue as a location for a film or photo project.


APPENDIX B – BOARD OF DIRECTORS

Board of Directors: Board of Directors (BOD) is a public forum and all reporters are permitted and encouraged to attend as observers. As an observer, you may report on the proceedings, but you cannot participate in the proceedings unless the council gives you permission to do so. Questions may be asked to the Vice Chair of the BOD regarding the meeting: all in camera discussion is strictly confidential. In the event BOD goes in camera, all observers will be asked to leave the room. At this time, you must take all recording devices with you. When the in camera discussion concludes, all observers will be invited back into council chambers. The BOD agenda will be available at reception in V204 Campus Centre.


APPENDIX C – EVENTS AND OPERATIONS

  • Saitsa Operations Access (Does not include The Gateway): Reporters may film video B‐roll and take photos in Saitsa Operations by obtaining media access permission from the Creative Director. All offices and meeting rooms are private. Access to The Gateway is more strict to comply with the Alberta Gaming and Liquor Control rules and regulations.
  • AT NO TIME can people consuming alcohol be filmed or photographed. This includes holding alcoholic beverages. To comply with copyright legislation, drink labels cannot be shown in any pictures or videos.
  • If you wish to cover concerts, speakers, displays or other performances in The Gateway, or any licensed shows, including those hosted by clubs and societies, please carefully read the Terms & Agreement of each media access form. A specific media event pass will be distributed once the form has been approved to ensure you are following the performer’s media guidelines.
  • Flash photography is NOT permitted during concerts/shows at The Gateway.
  • Filming is NOT permitted during concerts/shows at The Gateway, under any circumstances, and will result in an IMMEDIATE BAN from access to any future shows at The Gateway.
  • Interviews with any artists or guests of The Gateway may only happen upon written approval from Saitsa. Interviews may NOT be conducted in the green room or other restricted access locations of The Gateway.
  • The number of media representatives in attendance of any given Saitsa or Gateway event are restricted at the discretion of Saitsa. A request for media access does not guarantee granted access.
  • Failure to comply with any of the above rules will result in a ban from media access.


APPENDIX D – GENERAL RESTRICTIONS

You are required by SAIT Polytechnic regulation not to block fire exits, access ways, and walkways while filming/photographing. If you block these areas or if the building is too busy, you may be asked to move or come back later.

  • Media passes: Please carry your media access form and pass with you while performing media activities, as you will be asked to produce it. Failure to provide proof of access will result in expulsion from the event and may result in a ban from future Saitsa events.
  • Conduct/privacy considerations: Members of the media are expected to follow ethical boundaries of conduct. Please respect the people you are filming, photographing, or recording. Please ask their permission. Internal or external media members who behave in an unethical way may be denied future access to Saitsa operations and events.


APPENDIX E – INTERVIEWS

No interviews will take place without media approval. All meetings, unless noted otherwise, are private. A request to a private meeting will be considered if a media access form is submitted at least one business day in advance. If you wish to interview Saitsa Executive Council, requests should be directed to Communications Coordinator through reception or online. The Communications Coordinator will coordinate interviews. Executives will speak to topics in their area of expertise, and staff only when directed by the Creative Director or Communications Coordinator.


Disclaimer

  • Saitsa is not responsible for setting up interviews with artists but will accommodate such requests in accordance with the record company’s wishes. Some performers refuse interviews, photographs, and filming of themselves and their events even if approval is granted by Saitsa. It is Saitsa’s contractual obligation to ensure the performer’s demands are met.
  • Saitsa reserves the right to limit the number of journalists/ photographers/ videographers accessing any special event, performance etc.
  • Interviews will be scheduled in 15-minute time slots according to the availability of the interviewees.
  • Saitsa reserves the right to decline or reschedule interviews, or to substitute interviewees.
  • Response to an interview request will try to be accommodated in one business day.
  • Please let us know if more, or less, time is needed in the interview time; if pictures/video will be taken; or if you require background information.
  • We ask that you provide the topic(s) of the interview in advance to ensure that you will be speaking with the appropriate person.
  • In addition, topics are requested in advance in hopes of screening the number of requests for interviews on the same topic. If there are a significant number of requests for interviews on the same topic, reporters may be grouped into the same time slot, or executives may set up a press conference or release a statement.


APPENDIX F ‐ BRAND, TRADEMARK AND LOGO USAGE

  • If you wish to use any of Saitsa or its service areas’ logos or trademarks, permission must be obtained in advance. Usage for class assignments will normally be granted. Saitsa reserves the right to request a copy for corporate or archival use, in exchange for Brand, Trademark and Logo usage.
  • Please be extremely clear about the intended use for the Brand, Trademark or Logo.
  • Response to Brand, Trademark and Logo requests will try to be accommodated in one business day.


APPENDIX G – ENFORCEMENT

Failure to abide by the SAIT Students’ Association Media Access Policies may result in expulsion from the event and future barring from Saitsa operations and events.

Saitsa Media Request Forms

Please submit a media request using a form below. A Saitsa representative will be in touch within 2 business days. Please note that we are not able to accommodate same-day requests.

Media Request – SAIT Students

Media Request - Students

Please allow 2 business days for a reply.  Incomplete submissions will not be reviewed. Please note that we will not be able to accommodate same-day requests.
  • If yes, you must ask those who you want to film/interview for their permission.
  • MM slash DD slash YYYY
  • We require 2 business days notice to arrange an interview/shoot, etc. We may not be able to accommodate all requests.
  • Please provide a brief description of your project or story.
  • Please let us know what program you wish to attend, or which Saitsa Executive Council or staff member you wish to use as the subject of your coverage.
  • Please include the interview questions you wish to ask. If you are not interviewing anyone, write N/A.


Media Request – External

Media Request - External

  • MM slash DD slash YYYY
  • MM slash DD slash YYYY
  • :
  • :


Media Request – Gateway Events

Media Request - Gateway Events

Please allow 2 business days for a reply. Incomplete submissions will not be reviewed. All requests should be submitted a minimum of 7 days prior to an event. Please note that we may not be able to accommodate requests, and all final decisions are based on artist representatives. If a show is sold out, we will not be able to accommodate any media requests.
Your Name(Required)
Instructor Name(Required)
MM slash DD slash YYYY
Are you submitting this form a minimum of 2 business days in advance of your deadline?(Required)
We require a minimum of 2 business days notice to arrange an interview/shoot, etc. We may not be able to accommodate all requests.
Please provide a brief description of your project or story, including deadline.
Please let us know what event you wish to attend.
Media Access Policy(Required)


Community

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Health & Dental Process for Fall 2021

As of July 5, 2021; Saitsa will be accepting Health & Dental Opt-Out forms for the Fall 2021 semester. As soon as you are registered or begin self-registration for the Fall 2021 semester you are able to submit a Health & Dental Opt-Out form.

You have until July 26 to send your completed Health & Dental opt-out form to Saitsa for processing before the tuition fee deadline in order to receive Opt-Out credits before paying tuition fees. All other Health & Dental opt-outs processed after July 26 will follow SAIT’s refund policy where credit balances may be applied to future terms.

SAIT Refunds: Credit balances, for students who are registered or plan to register in a future term, will be carried forward and applied as appropriate to that future term.  Refundable balances will also be assessed at the end of the academic year for refunding. More info here.