Student Club Reimbursement Funding – SAITSA

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Student Club Reimbursement Funding

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SAITSA wants to give your club money!

Through the Student Club Reimbursement Funding Program, SAITSA allots a certain amount of funding each year to assist clubs by recouping/reimbursing the cost of their event, fundraiser and/or special projects. Students can apply for this funding in advance of their event, fundraiser and/or special project HOWEVER, clubs can ONLY receive the reimbursement  after the event has occurred and the application has been completed.

IMPORTANT who can apply?
Clubs can only apply for reimbursement for an event that occurred within the current fiscal year. Multiple funding requests for the same event will not be accepted. Clubs may apply any number of times per fiscal year for reimbursement; however, approval will be subject to funds available.

There are five different times throughout the year to apply. The application deadlines are listed below.

Student Club Reimbursement Funding Deadlines:
All of the following dates at 11:59pm:

Deadline 1: Oct. 11, 2018
Deadline 2: Nov. 22, 2018
Deadline 3: Feb. 7, 2019
Deadline 4: Mar. 7, 2019
Deadline 5: May 9, 2019

*Deadlines and the number of funding periods are subject to change from year to year; all deadlines are to be posted online and be made accessible to Club Executives.

To apply, access the SWITCHBOARD and follow these simple steps:

  1. Go to  switchboard.saitsa.com
  2.  Click sign up & set up your profile using your SAIT student email address
  3. Click on the link that will be emailed to you
  4. Login to the SWITCHBOARD!
  5.  Access your Club Dashboard
  6. Click on “Forms” under “Leader Forms”, and fill out & submit the following form: “Club Reimbursement Funding Application” and then await instruction from the Clubs Coordinator.

What will the Student Club Funding provide reimbursement for? 

a. Social events
b. Industry or networking events
c. Fundraisers
d. Special projects (training, equipment and marketing)
e. New club start-up events.

How much will this funding cover?

SAITSA may provide the following funding amounts:
a. Social Events: up to 50% of the estimated event cost, to a maximum of $1000, subject to funds available.
b. Industry Events: up to 100% of the estimated event costs, to a maximum of $1000, subject to funds available.
c. Fundraising Events or Special Projects: up to 50% of the estimated event or project cost, to a maximum of $1000, subject to funds available.
d. New Club Start-Up Events: up to 100% of the estimated event cost, to a maximum of $500, for any type of event intended on attracting a membership to a new club. This type of funding is only available to new clubs, may only be used once and must be used within the same fiscal year as a new club’s registration.

Questions? Concerns? Contact Us!
Hussan Zaman, Clubs Coordinator
saitsa.clubs@edu.sait.ca
403-284-8622
SAITSA Resource Centre
MC107, Stan Grad Centre
Hours: Monday to Friday 8:30AM to 4:30PM

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