Through the Student Club Reimbursement Funding Program,
Clubs can only apply for reimbursement for an event that occurred within the current fiscal year. Multiple funding requests for the same event will not be accepted. Clubs may apply any number of times per funding deadline for reimbursement; however, approval will be subject to funds available.
There are two different times throughout the year (one each semester) to apply. The application deadlines are listed below.
Student Clubs Reimbursement Funding Deadlines:
*Deadlines and the number of funding periods are subject to change from year to year; all deadlines are to be posted online and be made accessible to Club Executives.
Event Reimbursement Funding (academic events or non-academic (social) events)
Make sure your club is in good financial standings. You cannot rely on Saitsa Club Reimbursement Funding to cover the costs of an event.
Purchases for an event are too made from the club bank account with a “Cheque Request Form,” and then, if you decide to apply for the “Club Reimbursement Application,” your club bank account can be reimbursed by Saitsa if your application is approved.
Please ensure that all criteria of the application are met. If the written proposal attached to the does not meet the word-count expectation, your application will not be considered.
Saitsa wants to give your club free money so let us know:
Yes. The club should have all costs associated with the event covered by the club of bank accounts prior to receiving Reimbursement Funding. The only exception to this is New Club
It’s recommended that you submit your application for Reimbursement Funding after the event has happened. We have added extra Reimbursement Funding cycles so that this can be done easily.
However, if your event is future dated and you are applying for Reimbursement Funding, submit all of the elements that you can such as the event proposal, budget
Saitsa may provide the following funding amounts:
a. Non-academic (social) Events: up to 50% of the estimated event cost, to a maximum of $1000, subject to funds available
b. Academic Events: up to 100% of the estimated event costs, to a maximum of $1000, subject to funds available.
c. Fundraising Events or Special Projects: up to 50% of the estimated event or project cost, to a maximum of $1000, subject to funds available.
d. New Club Start-Up Events: up to 100% of the estimated event cost, to a maximum of $500, for any type of event intended on attracting a membership to a new club. This type of funding is only available to new clubs, may only be used once and must be used within the same fiscal year as a new club’s registration. This is the only funding Saitsa offers that can be deposited into the club account prior to the event
If you have any additional questions about Reimbursement Funding, please contact the Clubs Coordinator at email@example.com