Club Event Proposal Form

Club Event Proposal

If you’re a registered SAIT campus club looking to host an event, you’ll need to submit this form as far in advance as possible in order to receive approval from the VP Student Life for your event. Get cracking!

Club Event Proposal

All Club events require an Event Proposal Form to be submitted in advance. The amount of time required is dependent on the size of the event at the VP Student Life's discretion, so submit this form as early as possible.

Club Name*
Contact Name*
Contact Phone*
Email*
Proposed Event Date*
Alternate Date
Proposed Event Time*
: HH
MM
Proposed End Time
: HH
MM
Will the event be held on or off campus?*
Event Location*
Estimated Budget ($)*
Will this be a ticketed event?*
- Yes
- No
Estimated number of attendees*
Will there be alcohol at the event?*
- Yes
- No
Will you require catering at the event?*
- Yes
- No
Please explain (1) the type of event, (2) its theme (if applicable), and (3) its purpose.*
CLUB EVENT TYPES:
Networking/industry event: An event where current students can meet alumni and professionals from their area of study or interest. This would provide an opportunity to speak with them about their own experiences within the industry, make important future contacts and to possibly secure future employment/practicum placements.
Examples of networking/industry events: Plant/company tour; Alumni Luncheon; Industry Showcase/Expo; Industry Meet & Greet; Industry Seminars; Industry Recruitment (Job Fair).
Social Event: A social event is one that can be defined as an event where a club can get together with members of their club and/or other clubs in a social atmosphere. The purpose of these events is not for networking or industry purposes, but rather fun and socializing.
Examples of social events: 1st and 2nd Year Meet & Greet; Festivus; Super Bowl/Grey Cup; Concerts; Grad Parties; Banquets; Pizza Party.
Fundraising Event: An event where a club (or clubs) get together to raise funds in order to generate publicity and/or generate funds for the club.
Examples of fundraising events: Shave Your Lid for a Kid; Raffles; Casino Night; 50/50 draws; Bottle Drives; Auctions.
Any special requirements for the event?
Promotional ideas for the event?
Please list any and all sponsors you plan to approach for funding.
Please note: sponsors may only be approached AFTER receiving approval from the VP Student Life so as not to conflict with SAIT or SAITSA sponsors.
Comments
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Club Event Proposal

Club Event Proposal

CLUB EVENT TYPES: